DBS - Key Resouces

The Disclosure and Barring Service (DBS) is the government agency through which checks can be made to ensure the suitability of people to hold posts, particularly where they will have sole responsibility for children or vulnerable adults.

• appendix 7 Safer Recruitment DBS eligibility guide
• appendix-8-Safer Recruitment C of E roles with DBS Eligibility
• Brief Guide to Regulated Activity
• Flowchart of the DBS Decision Process

Safeguarding and DBS requirements for those standing for Election or re-election as Church Warden

Access the information here

Applying for DBS Checks

From the 1st October 2016 Lichfield Diocese will move completely to online DBS checks using the online Thirty One:eight Disclosure Service.

Every deanery must have registered to be able to use this system.

• For DBS On Line Application log in here.
• Ebulk Guide For Applicants download here.
• Recruiters Guide to the Ebulk System download here.
• ID Checkers (Verification) form can be downloaded here

The organisation code for all applications is LICHFIELD156. Both this and the organisation reference are case sensitive and all letters should be upper case.

If you need help with completing the online applications, Thirty One:Eight provide a dedicated helpline during office hours to guide you. Please contact them on 0845 120 4550 ext 204 or via email: accountmanager@thirtyoneeight.org.

To apply for a DBS check using the online system the applicant must log onto the system (using the password supplied for their individual parish). The applicant should click in the box where it says start application and then complete the online application. Once this has been completed and saved the Parish Safeguarding Coordinator or Incumbent will need to check evidence of identity from original documents and complete the Confirmation of Identification form before sending this form and copies of identification to one of the Deanery Verifiers who will manage the application and send electronically to Thirty One:Eight (for further guidance please see the Ebulk Guide for Applicants and the Recruiters Guide to the Ebulk System linked above). 

Thirty One:Eight will then be responsible for checking and authorising the application and forwarding it to the Disclosure and Barring Service. Once processed a paper certificate will be issued by the Disclosure and Barring Service to the applicant and an electronic result will be sent to the the Diocese.

From the online system your Diocese will be able to view if an application is blemished or clear, although they will not be aware of the information contained on a Blemished Disclosure, and will inform parishes and incumbents of these results.

If you have subscribed to the Update Service and wish to use your certificate from a different organisation for a role in the church you will need to send your original certificate for an Update Check to be carried out to DBS Administrator, St Mary's House, The Close, Lichfield, WS13 7LD.

If you have any questions please contact the DBS Administrator here.