This policy only relates to travel which you are required to do as part of your work, it does not include the journey from home to your place of work which is classed as normal commuting or where you are travelling to a work location as a preference.
Requirements
If you use your own vehicle for work travel you will need to ensure that:
- You hold a full current driving licence for the class of vehicle that you will be using for work travel
- You have suitable insurance which includes business travel
- Your vehicle has a current MOT certificate (if required by law)
- Your vehicle is in a roadworthy condition before using it for any business travel
Driving Responsibilities
When driving on work related journeys, you are expected to:
- Be responsible for your own safety, for any passengers or loads carried in the vehicle and for ensuring that the vehicle is safe to use;
- Ensure that passengers are carried only in accordance with the vehicle manufacturer's design specification, with a seat for everyone.
- Ensure that seat belts are worn by the driver and all passengers on all journeys;
- Take breaks every two hours when driving, especially on long-distance trips, to ensure you do not suffer fatigue; and
- Follow the laws on the usage of mobile phones. Currently this means that you are not allowed to use a hand-held phone for any reason while driving (this includes making calls, sending or receiving texts, or use as a sat-nav). This applies even when the vehicle is stationary such as at traffic lights or in traffic. You are allowed to use a phone if it is fully hands-free but you are not allowed to pick it up and operate it even momentarily while driving and the police still have the power to stop you if they believe you have been distracted by using a mobile phone while driving.
Mileage Allowances
We will pay a mileage allowance for work journeys. The current rates can be found in the Expenses Policy.